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HowtoWriteaBusinessLetter-Sam.docx

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HowtoWriteaBusinessLetter-SamHowtoWriteaBusinessLetter-SampleandTipsAbusinessletterisaformalmeansofcommunicationbetweentwopeople,apersonandacorporation,ortwocorporations.Businesslettersdifferfrompersonallettersbecausetheyfollowverystrictlysetrulesforcomposition.Manypeopleareintimidatedbytheprospectofwritingtostrictguidelines,howeverbusinesslettersarenothingtobeafraidof.Theyaretoousefulatooltobestigmatizedbythepublic.Beforeyoubeginwriting,answerthefollowingquestions:1.Whatismypurposeinwritingthisletter/memo/report?2.Whatdoesmyreaderwantorneedtoknowtounderstandmymessage?3.HaveIansweredimportantquestionsandprovidedthenecessaryinformationforthereader?4.DidIaccomplishmypurpose?5.HaveIincludedboring,confusing,ordistractinginformation?6.WhatdoIwantthereadertodowhenheorsheisdonereadingthis?7.Isthatcleartothereader?8.HaveIincludedalltheinformationnecessaryforthereadertotakethisaction?DEFINITIONOFABUSINESSLETTERAbusinessletterservesthemainpurposeofcommunicationbetweentwocompanies,oritisamethodtotalktodifferentpeoplewithinabusiness.PURPOSEOFABUSINESSLETTERThepurposeforbusinesswritingsistoinformreadersofinformationyouwanttogetacrossorpossiblypersuadethereaderstodosomething.THE7C'sOFBUSINESSWRITINGMostproblemswithbusinesslettersaretheyareeitherhardtounderstandorverylonganddrawnout.OnesolutionthatmanywritersusetocorrectthisproblemistodoublecheckthewritingtomakesureitfollowsthesevenC'sofbusinesswriting.ThesevenC'sare:ClearConciseCorrectCourteousConversationalConvincingCompleteIfyouasawriterareabletoeffectivelydoallorpartofthesesevenguidelines,thenyourpaperwillbeonitswaytobeingagoodbusinessletter.KEEPINGYOURLETTERTOTHEPOINTThefirstthingyouneedtomakesureofwhenwritingabusinessplanistomakesurethatyouarenotwastingthereader’stime.Therearetwoquestionstomakesurethatyouarenotwastingtheirtimeandtheyare,"whyamI writing"and"whatdoIwanttoachieve."Ifyouareabletoanswerthesestwoquestionsthen,thenyouwritingwillbeathirdofwhatitwouldhavebeenifyouasawriterjustsatdownand